Xero for ecommerce and Amazon sellers, run by a firm fluent in it
Xero is a first-class accounting platform for ecommerce, especially multi-currency businesses. We're one of the few US ecommerce bookkeeping firms that supports it as an equal to QuickBooks.
Plenty of US firms are QuickBooks-only; LedgerGurus, for example, won't touch Xero. But if you're already on Xero, or you sell across currencies and countries where Xero's multi-currency handling shines, switching platforms just to hire a bookkeeper is backwards.
We run Xero and QBO side by side across our client base and treat both as first-class. Your books, your Xero subscription, our monthly work. If you've been hunting for a Xero bookkeeper for ecommerce, or a Xero accounting firm that won't open with a QuickBooks migration pitch, that gap is exactly what we fill.
If you're searching for an accountant for Xero, outsourced Xero bookkeeping, or online bookkeeping that keeps your 1099-K reconciliation clean without forcing a platform switch, you've found the rare US firm that does it.
What trips up ecommerce sellers on Xero
US sales tax needs deliberate setup
Xero's US sales tax handling is more manual than QBO's. Set up correctly with the right tax rates and tracking, it works fine; set up casually, collected tax leaks into revenue. We set it up correctly.
Bank rules that half-match marketplace deposits
Auto-matching a marketplace payout to a revenue account is the Xero version of the deposit-equals-revenue mistake. Payouts should clear against A2X-posted settlement summaries, not straight to sales.
Multi-currency done halfway
Selling on Amazon UK from the US, or holding EUR balances, needs consistent currency treatment or your margins move with exchange rates in ways that aren't real. Xero handles this well when the file is set up for it.
What we do every month
- Xero ecommerce chart of accounts, set up or rebuilt
- A2X or Link My Books feeding settlement summaries
- Multi-currency configuration and revaluation
- Tracking categories for per-channel P&L
- Bank rules that reconcile instead of guess
- US sales tax setup done deliberately
- Monthly close in your file by the 10th business day
- Clean handoff to your CPA at year end
Xero or QuickBooks? An honest answer
If you're US-only and your CPA lives in QuickBooks, QBO is the path of least resistance. If you're multi-currency, selling internationally, or coming from a country where Xero is standard (UK, Australia, New Zealand), Xero is often the better tool and there's no reason to switch. We support both, so our recommendation isn't a sales pitch.
International sellers using a US LLC to sell on American platforms often arrive with Xero already. We're built for exactly that combination; see our international sellers service.
Amazon and Xero: how the Seller Central to Xero integration works
There's no native Xero Amazon integration worth using. The apps in Xero's marketplace that sync individual orders create the same mess in Xero that they create in QuickBooks. The setup that works reads each settlement from Seller Central through A2X or Link My Books, splits it into sales, FBA and referral fees, refunds, reimbursements, reserves and sales tax, and posts one invoice or journal per settlement into a dedicated Amazon clearing account. The payout then reconciles against it in the bank feed, and Xero's find-and-match does the rest.
Xero's tracking categories carry the per-channel view. One category for channel, one for brand or region, since Xero allows two active categories, and every settlement entry is tagged on the way in. Multi-currency sellers post Amazon UK, EU and Canada settlements in their native currency and let Xero's revaluation handle the rest, which is where Xero pulls ahead of QuickBooks for international sellers.
The same clearing-account pattern extends to Shopify Payments, eBay and Walmart, and to FBA inventory: quantities live in Seller Central or an inventory tool, and Xero carries the dollar value plus the monthly COGS entry at landed cost.
Related services
Closed by day 10, or 50% off
Your prior month is reconciled and delivered by the 10th business day, guaranteed in writing. Miss it and that month's fee is half price. No competitor guarantees anything.
You own your books
We work inside your QuickBooks, Xero or NetSuite file, not ours. Leave any time and everything stays with you, diligence history included.
Exit-grade, always
Accrual books with landed-cost COGS and a maintained addback schedule. If a buyer or lender called tomorrow, your books would be ready.
Published pricing, no lock-in
Our full rate card is on the website and engagements run month-to-month. Every ecommerce-exclusive competitor hides pricing behind a sales call. We don't.
Xero for ecommerce FAQs
Is Xero good for Amazon sellers?
Yes, paired with A2X for settlement posting. The accounting quality ends up identical to a well-run QBO file. The choice comes down to sales tax workflow, currency needs, and what your accountant prefers.
Most US bookkeepers told me to switch to QuickBooks. Do I have to?
No, they just don't support Xero. We do. Migrating platforms mid-growth costs weeks and risks history; if Xero fits your business, keep it.
Can Xero handle US sales tax for ecommerce?
Yes, with deliberate setup, and marketplace facilitator laws mean the platforms remit most marketplace sales tax anyway. Direct-channel sales need proper rates and filings, which we coordinate.
How much does Xero bookkeeping for ecommerce cost?
The same as our QuickBooks engagements: from $1,250/mo at the $100K-$250K monthly tier, with the rate card public on our pricing page, month-to-month. There's no Xero surcharge because there's no Xero learning curve on our side; we run it daily across the client base.
How do I record Amazon sales in Xero?
Post each settlement as a summarized entry from A2X: gross sales, fees by category, refunds and reserve movements, with the payout clearing against it. The Xero-specific trap is a bank rule that auto-codes marketplace deposits to a sales account; it rebuilds the deposit-equals-revenue mistake automatically, so we remove those first.
Can you migrate me from QuickBooks to Xero, or the other way?
Yes, both directions, though we'll tell you first if the migration isn't worth it, and often it isn't. When it is, we bring balances, open items and comparative history across, validate a parallel month, and keep the close running through the cutover so there's no gap in your numbers.
Do I need a Xero-certified bookkeeper for my ecommerce business?
You need one fluent in ecommerce first and Xero second; certification badges don't teach settlement accounting. The rare combination is a bookkeeper who knows what an Amazon reserve is and how Xero's tracking categories, multi-currency and bank rules should be built around it. That combination is this service.
Do you offer Xero cleanup or catch-up services?
Yes. Half-matched bank rules, collected tax leaking into revenue, multi-currency drift: we rebuild the affected months from settlement and gateway reports at a flat quote, usually in one to three weeks. Xero's audit trail keeps every fix transparent, and monthly service afterward keeps the file clean.
Cash or accrual in Xero for an ecommerce business?
Accrual, with inventory accounting. Xero handles it well: settlement summaries land in the right periods, COGS follows inventory movement, and revaluation keeps foreign-currency balances honest. When your CPA wants a cash-basis view for the return, that's one click; the books themselves should stay accrual.
Is Xero better than QuickBooks for international sellers?
Often, yes. Xero's multi-currency handling is cleaner, and sellers from the UK, Australia and New Zealand usually arrive already fluent in it. A non-resident running a US LLC on American marketplaces with a Xero file is a combination we support end to end, including Form 5472 coordination on the tax side.
We'll do last month's books free, and show you what your bookkeeper missed
The free Ecommerce Books Audit: connect read-only access and within 3 business days you get a clean month of books plus a 10-minute recorded teardown of every margin leak, COGS error and sales-tax risk we found. Keep it all, even if you never hire us.
- ✓ Books closed by day 10, guaranteed in writing
- ✓ Everything stays in your QuickBooks, Xero or NetSuite file
- ✓ Published pricing, month-to-month, no lock-in