Amazon bookkeeping by people who actually read settlement reports
Your Amazon deposit is not your revenue. We rebuild every settlement into real sales, fees, refunds and reserves inside your own QuickBooks or Xero file, so your margins finally mean something.
Amazon pays you every two weeks in a lump that mixes last period's sales with this period's refunds, a dozen fee types, reserve holds and the occasional reimbursement. A bookkeeper who doesn't sell on Amazon sees one deposit. We see the 40-plus transaction types underneath it.
That difference is why sellers leave generalists. As one r/FulfillmentByAmazon seller put it: "My CPA doesn't know what Amazon is, so sometimes it's harder asking related questions." You shouldn't have to teach your bookkeeper your own business. That's the gap dedicated Amazon bookkeeping services close: a bookkeeper for Amazon sellers who already knows what a reserve hold is, works in your file, and never needs the acronyms explained.
Whether you call it bookkeeping for Amazon sellers, outsourced Amazon accounting, or online bookkeeping with someone who reads settlement reports, the work is the same and it's our core practice.
The three Amazon accounting mistakes we fix constantly
Deposits booked as sales
A $50,000 deposit can hide $78,500 in gross sales, $27,000 in fees and $4,000 in refunds. Booked wrong, your revenue is understated, your fee visibility is zero, and your 1099-K won't match your return.
FBA fees treated as one blob
Referral fees, FBA fulfillment, storage, long-term storage, ad spend and reimbursements each tell you something different about the business. Lumped into 'Amazon fees,' they tell you nothing. We break them out so you can see which products actually make money.
Reserves ignored until they bite
Amazon's rolling reserve means money you earned isn't money you have. We track unavailable balances so your cash flow statement matches reality, which matters most exactly when cash is tight.
What we do every month
- Every settlement report reconciled via A2X
- 40+ Amazon transaction types mapped correctly
- FBA fee breakdown by category
- Reserve and unavailable-balance tracking
- Reimbursement and refund reconciliation
- COGS on inventory movement, with FBA inventory valuation
- Multi-marketplace support (US, CA, MX and beyond)
- P&L, balance sheet and cash flow by the 10th business day
Built for FBA, FBM and hybrid sellers
FBA sellers get inventory tracking across Amazon's warehouses, including inbound shipments and Amazon's own lost-and-damaged reimbursements, which most sellers never fully collect. FBM and hybrid sellers get shipping-cost allocation so fulfillment expense lands on the right products.
Selling wholesale, private label or arbitrage changes how COGS should work, and we set the file up accordingly instead of forcing one template on every model.
What this looks like at tax time
Your CPA gets a clean accrual file where gross sales tie to the 1099-K, fees are documented, and inventory has a defensible valuation. Returns get filed without the March scramble, and if the IRS ever asks a question, the answer is a report away.
Not a US resident? We're one of the few firms that pairs Amazon-grade bookkeeping with non-resident compliance. See our international sellers page.
Closed by day 10, or 50% off
Your prior month is reconciled and delivered by the 10th business day, guaranteed in writing. Miss it and that month's fee is half price. No competitor guarantees anything.
You own your books
We work inside your QuickBooks, Xero or NetSuite file, not ours. Leave any time and everything stays with you, diligence history included.
Exit-grade, always
Accrual books with landed-cost COGS and a maintained addback schedule. If a buyer or lender called tomorrow, your books would be ready.
Published pricing, no lock-in
Our full rate card is on the website and engagements run month-to-month. Every ecommerce-exclusive competitor hides pricing behind a sales call. We don't.
Amazon bookkeeping FAQs
Do I need an accountant for my Amazon business?
At seven figures, yes, and specifically one who knows marketplaces. The cost of getting settlements, COGS and sales tax wrong scales with your volume: a 2% COGS error on $3M in sales is $60,000 of fiction in your margins, and it compounds at financing or exit time.
What software do you use for Amazon bookkeeping?
A2X or Link My Books to translate settlement reports, feeding your own QuickBooks Online or Xero file. No proprietary ledger, no lock-in, no export problem if you ever leave.
Can you handle multiple Amazon marketplaces?
Yes. US, Canada, Mexico and international marketplaces, each mapped separately with currency conversion handled properly, so you can see profitability per marketplace instead of one blended number.
Do you work with new or small Amazon sellers?
No. We work exclusively with sellers doing $100K+ a month in revenue, because our process is built for the operating complexity that starts there: multi-channel settlements, inventory financing, real COGS. Under $100K/mo, join our waitlist and we'll introduce you to a vetted starter bookkeeper, then take over when you cross seven figures.
My last bookkeeper just categorized the deposits. How bad is it?
Common, and fixable. We rebuild past periods from settlement reports as a catch-up project, then keep it right going forward. You'll likely discover your real margins for the first time.
How much does Amazon bookkeeping cost?
Our Foundation tier starts at $1,250/mo for sellers doing $100K to $250K a month, and the full rate card is public on our pricing page. Specialist Amazon accounting firms typically run $1,500 to $15,000 a month, quoted only after a sales call. We're month-to-month with no annual contract, and catch-up months bill at a discount to the monthly rate.
What does an Amazon accountant do that a regular bookkeeper doesn't?
Reads settlement reports. That one habit drives everything else: gross sales rebuilt from the 40-plus transaction types, fees broken out by category, reserves tracked as money you've earned but don't hold, and COGS tied to FBA inventory movement. A generalist categorizes deposits. An Amazon accountant reconstructs what the deposits are hiding.
How do I record Amazon sales in QuickBooks?
Post each settlement as a summary entry: gross sales, refunds, each fee category and the reserve change, with the deposit clearing the balance. A2X or Link My Books automates exactly that. Don't let a per-order sync app import thousands of transactions, and don't book deposits straight to a sales account. We set the mapping up during onboarding and run it monthly.
Can you clean up my existing Amazon books?
Yes, and it's how most clients start: we rebuild past periods from settlement reports, fix COGS, and reconcile every 1099-K, with a flat quote before we begin. Most cleanup projects take one to three weeks. Monthly service afterward keeps the backlog from ever rebuilding.
Cash or accrual accounting for Amazon sellers?
Accrual, without much debate at your size. Amazon's two-week settlement lag and rolling reserves mean cash-basis books put January's sales in February and hide money you've earned. Accrual with real inventory accounting is also what lenders, aggregators and the IRS expect from a seven-figure seller.
We'll do last month's books free, and show you what your bookkeeper missed
The free Ecommerce Books Audit: connect read-only access and within 3 business days you get a clean month of books plus a 10-minute recorded teardown of every margin leak, COGS error and sales-tax risk we found. Keep it all, even if you never hire us.
- ✓ Books closed by day 10, guaranteed in writing
- ✓ Everything stays in your QuickBooks, Xero or NetSuite file
- ✓ Published pricing, month-to-month, no lock-in