Monthly bookkeeping service for ecommerce brands doing $100K+/mo
Accrual books with true landed-cost COGS for your Amazon, Shopify, eBay, Walmart and Etsy channels, closed in your own QuickBooks, Xero or NetSuite file by the 10th business day. Guaranteed in writing.
Most bookkeepers treat an ecommerce business like a coffee shop with a website. They book the Amazon deposit as revenue, guess at COGS, and hand you a P&L that's off by thousands. We only do ecommerce, so your books reflect what actually happened: gross sales, marketplace fees, refunds, reserves, and the inventory you actually sold.
You keep full ownership of your accounting file. If you ever leave, everything stays with you. That's not how Bench worked out for 12,000 businesses, and it's not how the proprietary-ledger platforms work today.
The work is fully remote, so compare us the way you'd compare any outsourced ecommerce bookkeeping firm or online bookkeeping service: who owns the file, when do the books close, and what does it cost. Our answers are you, the 10th business day, and it's printed on the pricing page.
Sellers usually find us searching for an accountant for ecommerce who does the monthly work properly: 1099-K ties that actually match, books kept clean month after month, and a cleanup path if the file arrives messy. That's the job, and it's all we do.
What goes wrong with generalist bookkeepers
The deposit-equals-revenue mistake
A $50,000 Amazon deposit isn't $50,000 of sales. It's roughly $78,500 of sales minus $27,000 in fees and $4,000 in refunds, held back by reserves. Book the deposit as revenue and your margins, your tax return, and every decision built on them are wrong.
COGS booked when you buy, not when you sell
Expensing a bulk inventory purchase in the month you paid for it makes that month look terrible and the next six look artificially great. Lenders and buyers see through it. So does the IRS.
Books that show up in week six
Numbers you get 45 days late are trivia, not information. You can't fix an ad campaign or a cash crunch you learn about six weeks after it happened.
What we do every month
- Every sales channel reconciled to the penny
- Settlement deposits split into sales, fees, refunds and reserves
- COGS booked on inventory movement, not purchases
- P&L, balance sheet and cash flow by the 10th business day
- Sales tax collected kept out of your revenue
- Monthly video walkthrough of your numbers
- Text or WhatsApp access to your bookkeeper
- Clean handoff file for your CPA at tax time
How onboarding works
Week one, we connect your channels and accounting file, review your chart of accounts, and fix the structure if it needs it. Most sellers' files need it. We set up A2X or Link My Books to pull settlement data straight from each marketplace so nothing depends on manual exports.
From then on it's a monthly rhythm: we reconcile everything as statements land, close the month, and send you a short video walking through what changed and why. Questions go to a real bookkeeper over text or WhatsApp, not a ticket queue.
Published pricing, which no ecommerce-exclusive firm does
Foundation starts at $1,250/mo for brands doing $100K-$250K a month and the full rate card is public on our pricing page. Every specialist competitor at this tier hides pricing behind a sales call, and sellers notice. No quote-gate, no annual contract, month-to-month.
The usual front door is our Diligence Readiness Assessment: $2,500, ten business days, a 40-point score of your books against what buyers and lenders actually check, credited in full against onboarding.
What a monthly bookkeeping service for ecommerce should include
Four things, every month, in this order. Settlement reconciliation: each Amazon, Shopify, Walmart and Etsy payout broken into gross sales, fees, refunds, reserves and sales tax collected, then tied to the bank deposit. Inventory and COGS: quantities pulled from FBA, your 3PL and your warehouse, valued at landed cost, with COGS posted on what sold. Accruals and review: ad invoices, prepaid software and freight booked to the right month, then every P&L line compared to the prior month before anything is called final. Statements: P&L, balance sheet and cash flow with per-channel detail, locked so the numbers stop moving.
What's missing from most ecommerce bookkeeping offers is the middle two. Plenty of services reconcile the bank feed and send a P&L. Far fewer post COGS on inventory movement or accrue the container that landed on the 28th, and those are the steps that decide whether your margin is a number or a guess. Ask any firm you're comparing which of the four they do, and how they handle a reserve hold or an FBA reimbursement. The answers separate a bookkeeping service built for ecommerce from a generalist with a Shopify connector.
Related work rides along: sales tax collected kept out of revenue, 1099-K tie-outs in January, a clean year-end package for your CPA, and a chart of accounts maintained so new channels land in the right buckets instead of 'Other Income'.
Closed by day 10, or 50% off
Your prior month is reconciled and delivered by the 10th business day, guaranteed in writing. Miss it and that month's fee is half price. No competitor guarantees anything.
You own your books
We work inside your QuickBooks, Xero or NetSuite file, not ours. Leave any time and everything stays with you, diligence history included.
Exit-grade, always
Accrual books with landed-cost COGS and a maintained addback schedule. If a buyer or lender called tomorrow, your books would be ready.
Published pricing, no lock-in
Our full rate card is on the website and engagements run month-to-month. Every ecommerce-exclusive competitor hides pricing behind a sales call. We don't.
Monthly bookkeeping FAQs
How much does ecommerce accounting cost at the $100K+/mo level?
Our Foundation tier starts at $1,250/mo for brands doing $100K-$250K a month, Command at $3,500/mo adds controller-level work for $250K-$850K/mo, and Exit-Grade at $7,500/mo adds senior-controller exit preparation. The full rate card is public on our pricing page, which no ecommerce-exclusive competitor offers. Market context: comparable firms run $1,500 to $15,000/mo, quoted only after a sales call.
Do you use my QuickBooks account or yours?
Yours. We work inside your QuickBooks Online or Xero subscription, under your ownership. If you ever cancel, you keep every transaction, report and attachment. Nothing is held hostage.
Cash or accrual accounting?
Accrual, with proper inventory accounting. Cash-basis books systematically misstate an inventory business, which matters as soon as you want a loan, an aggregator conversation, or an accurate margin number.
When are my books ready each month?
By the 10th business day, guaranteed in writing: if we miss it, that month's fee is 50% off. Most months they're ready earlier; marketplace settlement timing sets the floor.
What if my books are months behind right now?
That's a catch-up project, and we do those at a discounted rate before your monthly service starts. Most catch-ups take one to three weeks depending on how many months and channels are involved.
How do I hire a bookkeeper for my ecommerce business?
Start with a hard look at the last three months of books, which is what our Diligence Readiness Assessment does in ten business days for $2,500, credited in full against onboarding. Screening any firm? Ask three things: do they work from settlement reports or bank feeds, do they book COGS on inventory movement, and do you keep the file if you leave. A wrong answer on any of those costs real money later.
What does a monthly ecommerce bookkeeping service include?
Every channel reconciled from settlement reports, COGS booked on inventory movement, sales tax kept out of revenue, and a P&L, balance sheet and cash flow delivered by the 10th business day. Add a monthly video walkthrough and a bookkeeper you can text. It's full outsourced bookkeeping for ecommerce, not software with a support inbox.
Is virtual bookkeeping safe for a seven-figure store?
It's the norm at this level. Searching 'ecommerce accountant near me' mostly surfaces generalists, because the specialists work remotely. The work happens inside your own QuickBooks, Xero or NetSuite file with read-level channel access, so nothing sensitive lives on our side. The real risk is a proprietary ledger you can't export. Ask Bench's 12,000 stranded customers how that ended.
What's the best accounting software for an ecommerce business?
QuickBooks Online Plus for most US sellers, Xero if you're multi-currency, NetSuite once multi-entity structures or acquirer diligence demand it. The setup matters more than the software: A2X-style settlement posting and a marketplace-ready chart of accounts fix more problems than switching platforms ever will. We work in all three.
When should I switch from DIY bookkeeping to a service?
When the cost of an error passes the cost of the service, which for most sellers happens between $50K and $100K a month. At that size a 2% COGS mistake is $12,000 to $24,000 a year of fiction in your margins, more than a year of bookkeeping fees. Already there and behind? Start with catch-up, then go monthly.
We'll do last month's books free, and show you what your bookkeeper missed
The free Ecommerce Books Audit: connect read-only access and within 3 business days you get a clean month of books plus a 10-minute recorded teardown of every margin leak, COGS error and sales-tax risk we found. Keep it all, even if you never hire us.
- ✓ Books closed by day 10, guaranteed in writing
- ✓ Everything stays in your QuickBooks, Xero or NetSuite file
- ✓ Published pricing, month-to-month, no lock-in